Whether you need room for more offices or want to knock down walls for a more collaborative work environment, planning a corporate renovation is a team effort. From finding the right designer, to hiring an engineer and contractor there’s plenty of work to do, but we’re here to help make it easier.
Smart planning is the foundation for a smooth office renovation. Follow these steps to avoid design mistakes and keep your budget on track.
Every business owner should ensure their employees have a work space that is safe and fosters productivity. In recent studies, 90 percent of workers said the design of their office directly affects how productive they are. About two-thirds of survey respondents also reported that working closely with co-workers makes them more efficient. So, if your workplace isn’t inviting and collaborative, you could be leaving money on the table.
If your office hasn’t been renovated since the 70s or you’re just running out of room, a remodel can boost your team’s morale and may even help increase your building’s resale value.
Have a clear endgame in mind before starting the design process. The result you want should inform every aspect of the renovation process.
Use the following questions to help set goals for your office renovation.
Once you have your goals in mind, there are a few logistical questions you should ask yourself, too:
This is the most critical step in your office renovation process. When it comes to the team carrying out your remodel, it’s important to find people that work well together since they will have to collaborate throughout the process. Here’s who to bring on board:
Hiring both an interior designer and general contractor at the same time has several benefits. Most general contractors will be aware of building codes as well as any structural limitations that might impact the design.
Pro Tip: While gathering proposals, look for organizations that have extensive experience with office building renovations. Always ask for references from previous clients and visit those buildings to see their work first-hand.
Once you have the team in place, don’t begin the renovation until you’ve had a professional building inspection to check for asbestos, lead, mold and other hazardous material that may be hiding within the walls of your business. This may cost extra in terms of time and money but is well worth the effort to avoid costly mistakes and help with resale down the line.
Other areas to evaluate include:
Pro Tip: Even if your contractor offers to handle this, have a local building inspector present for the site evaluation. They will ensure that the building meets current codes before making any changes.
Once the site has been evaluated and you’re up to speed on the building codes and structural limitations in play, it’s time to put the design team to work. Refer back to the goal of your corporate remodel and communicate your expectations in writing so there’s a paper trail. Remember to be clear and specific. If you need to create a collaborative workspace for 10 employees while making room for five additional cubicles – spell it out in those terms.
Pro Tip: Have your design team prepare at least two potential mockups of the new space so you have options to choose from. Select a final plan based on what will work best for your office culture.
Office renovation plans should be communicated to your employees as soon as possible. Even if you don’t plan on closing the office during the process, let them know when inspections and construction will be taking place and how their work will be affected.
What to Communicate With Your Employees During an Office Remodel:
You’ve planned, hired, inspected and approved. It’s time to start your office renovation. Remember to keep an open line of communication between your internal project manager, the design team and the construction crew. If your office is closed during the course of the renovation, schedule days to check in on progress. Have messages ready to send to employees in case there are any project delays.
Not only will a corporate renovation give you enough physical space for your staff to work, it can foster a better work ethic. Taking a space that doesn’t work for your culture – or growing number of employees – and transforming it into a more modern and collaborative environment can boost morale and your bottom line.
Have you recently renovated your business? Let us know in the comments below!